person looking at one invoice

What is Spot Factoring?

Last Updated on February 18, 2021

Spot factoring is a way for companies to use a third party to handle single big invoices. It differs from traditional invoice factoring relationships because of the order’s size and can be a financially intelligent way for a company to ensure that single invoices get paid.

It tends to be more expensive than traditional factoring, but it allows companies to get paid on their invoices immediately.

What is Spot Factoring?

The best way to explain how spot factoring works is that it’s almost like having a collection agency for your past due invoices. If you require immediate payment by your customers, and the invoice is reasonably large, spot factoring might be a good option.

In these circumstances, you will take this larger unpaid invoice, generally $50,000 or more, and send it to the spot factoring company so that they can collect on it. Together you will agree upon rates, fees, and how you will ultimately pay the spot factoring company. Then, the spot factoring company will pay a portion of the invoice directly to you.

Having this advance is beneficial because it can help you cover some immediate costs, making spot factoring an excellent way to collect delinquent invoices. It’s also a good option if invoices don’t seem to be moving and yet your business expenses are adding up. Although all rates may vary, the advance paid by the spot factoring company is usually between 70 to 80 percent of the total invoice.

After you settle the advance, the spot factoring company collects on the remainder of the invoice, which in turn covers the rest of their fees. You might find value in spot factoring for your business because the large invoice becomes their responsibility, and you can access a portion of the funds right away.

The Spot Factoring Process: Step by Step

Many companies look at spot factoring as a last resort for large invoices that are delinquent. If you simply can’t collect from your customers, it’s well worth the fees to send it to a spot factoring company.

  • First, you need to determine if hiring a spot factoring company will be beneficial to you in the first place. Most companies take this opportunity to consult with their financial advisors and in-house team to determine the best course of action.
  • Once you decide to move forward with a spot factoring company as the best option, it’s a good idea to shop around. Once you’ve settled on a choice, draw up a contract that spells out precisely what your advance will be, what fees the company will take, and any legalities that you need to iron out.
  • Collect the larger invoices you want to send to the spot factoring company, and collect the advance. After that, the invoice is out of your hands, and the spot factoring company will pursue the balance with the delinquent accounts.

From a diplomatic perspective, spot factoring can be a very effective way to deal with profitable customers who pay late. Since they’re not being contacted by your company specifically, you won’t risk souring your relationship with them.

How Spot Factoring Differs From Regular Transactions

Based on your clients’ needs, you will invoice them weekly, monthly, or on other routine bases in typical business transactions. Spot factoring differs from this because you hire the company to handle a single invoice from your client as a one-time purchase.

When hiring a spot factoring company, the invoices are usually already delinquent or late. They also tend to be much larger amounts than traditional invoices, so hiring a spot factoring company can help get access to a portion of those funds immediately rather than wait.

Additionally, once you agree with a spot factoring company, they become wholly responsible for that invoice, meaning that if they cannot get the client to pay, they must pay you out the remaining balance. Terms can vary, however, so be sure to read your contract thoroughly.

Benefits of Spot Factoring

If you are a company contracting spot factoring services, the primary benefit is that you get a sizable monetary advance on your invoice. Having this cash upfront can help fulfill other business needs at that time. Having this immediate cash inflow allows you to focus your attention on your business operation and growth rather than on debt collection.

In other instances, companies can use spot factoring to help them through rough financial times, as the advance amount can help them stay afloat and pay their staff during a lull in sales.

Spot factor is also beneficial for businesses because it allows them to sell off either one of several larger invoices without entering into a long-term agreement. Rather than potentially negatively impacting your business relationship with a client, you can seek assistance from a spot factoring company to collect delinquent funds on your behalf.

Challenges with Spot Factoring

There are a few challenges for companies hiring spot factoring organizations. The first challenge is that they need to have a large enough invoice to justify getting a spot factoring company involved in the first place. This monetary prerequisite can make it difficult for smaller companies to explain or even have the option to hire a spot factoring organization.

The second challenge is that companies that hire spot factoring businesses stand to lose a portion of their invoice. The total amount can vary depending on the spot factoring company that you hire. These crucial details are still clearly explained in the agreement process before signing over any company invoices.

It’s essential to set up a fair contract, vetted by your attorney, before getting involved with a spot factoring company. It can also take up to a week to establish an agreement with a spot factoring company, so if you are in a position in need of upfront funding immediately, you should consider other options.

Spot Factoring as a Viable Means of Doing Business

Spot factoring is a viable and intelligent way for companies to collect on a debt and give them some money upfront. If you’re starting a business, it’s a great option to be aware of and use sparingly when and if you need to.